BY-LAWS OF THE INTERNATIONAL SCIENTIFIC ASSOCIATION
NAME AND HEADQUARTERS OF THE ASSOCIATION
Article 1 - The name of the Association is: “International Science Association ” . Its abbreviation is “UBD”, formed from the initials of the Association. The headquarters of the Association is in Ankara.
THE PURPOSE OF THE ASSOCIATION AND THE SUBJECTS, FORMS, AND FIELDS OF ACTIVITY THAT WILL BE CARRIED OUT BY THE ASSOCIATION TO ACHIEVE THIS PURPOSE.
Article 2 - The Association is established to carry out technology, research, development, and application-based activities in all fields of social sciences such as international relations, politics, public administration, business, economics, education, and social psychology, as well as natural sciences such as statistics, physics, mathematics, chaos, and complexity, and medical sciences, at national and international, individual and institutional levels, within the perspective of lifelong learning; to conduct all kinds of communication, interaction, and cooperation in social, economic, cultural, historical, and scientific fields; to create various criteria encompassing ethical, social, economic, and scientific dimensions regarding institutions and organizations; to evaluate and rank institutions and organizations in terms of these criteria; and to publish these evaluations.
Topics and Methods of Work to be Carried Out by the Association
1- To conduct scientific and applied research and studies with an interdisciplinary approach in all areas of social and natural sciences in order to activate and develop activities.
2- Achievement of the Objective: To organize educational and in-service training activities such as symposiums, courses, congresses, seminars, conferences, workshops, panels, summer and winter schools; to conduct projects, surveys, documentaries, painting, music, and photography competitions; to establish and organize exhibitions and fairs, libraries, and archives; and thereby to develop international cooperation within the scope of the association's objectives.
3- To obtain all necessary information, documents, and publications for the achievement of its purpose, to establish a documentation center, to publish written and visual publications and materials such as newspapers, magazines, books, and videos to publicize its activities, and to issue work and information bulletins to distribute to its members.
4- To ensure a healthy working environment for achieving the objective, and to provide all necessary technical tools and equipment, fixtures and stationery.
5- To engage in fundraising activities and accept donations, grants, or funds from within the country and abroad, provided that the necessary permits are obtained.
6- To establish and operate economic, commercial and industrial enterprises in order to secure the income needed to achieve the objectives of the bylaws.
7- To be a project partner, consortium leader, or partner in domestic and/or international projects (EU, UN, World Bank, UNICEF, Asian Development Bank, Aid and Development Organizations, Organization of Islamic Cooperation, ECO, CEI, NATO, etc.),
8- To open a local branch, establish and furnish social and cultural facilities for the benefit of its members and for them to spend their leisure time.
9- To organize or enable members to benefit from dinners, courses, concerts, balls, theater performances, exhibitions, sports events, trips, and other recreational activities in order to develop and maintain social relations among its members.
10- To purchase, sell, rent, lease movable and immovable property needed for the association's activities, and to establish real rights over immovable property.
11- Receiving various funds from domestic sources (Unemployment fund, TÜBİTAK, BELDES, KÖYDES, GAP funds, etc.),
12- To establish foundations, think tanks, research centers, institutes, federations or join an existing federation, and to establish facilities that associations may establish with permission, if deemed necessary for the achievement of the purpose.
13- To become a member of associations or organizations abroad in accordance with its purpose and to collaborate or cooperate with these organizations on a project basis,
12- If deemed necessary for the achievement of the objective, and without prejudice to the provisions of Law No. 5072 on the Relations of Associations and Foundations with Public Institutions and Organizations, to carry out joint projects with public institutions and organizations on matters falling within their areas of responsibility.
13- To establish a fund to meet the essential needs of association members, such as food and clothing, as well as their short-term credit needs for goods and services.
14- To open branches and representative offices where deemed necessary in order to carry out the association's activities.
15- To establish platforms with other national and international associations, foundations, trade unions and similar civil society organizations, institutes, and research centers to achieve a common goal in areas related to the association's purpose and not prohibited by law.
16- To prepare project proposals, develop strategies, implement them, conduct logical framework approach studies, perform necessary feasibility studies for projects, and provide services at individual and corporate levels in all related areas for institutions and organizations such as UNICEF, the World Bank, the European Union, TÜBİTAK, TEYDEP, TTGV, the Ministry of Industry, Technology Development Centers, Technoparks, KOSGEB, and the Ministry of Interior.
17- To provide face-to-face and distance education using information technologies for individual and corporate development purposes, and to organize and participate in events on this subject both domestically and internationally; to organize trainings and events on scientific, technical and social issues related to management, leadership and other managerial topics, with the aim of making the most efficient use of trained and qualified human resources.
18- To provide training and consultancy services to members at individual and corporate levels regarding their career development processes.
19- To discuss alternative visions, policies, and strategies, and to develop new policies and strategies, at national and international, individual and institutional levels, in all areas of science, technology, and R&D, including social sciences such as international relations, politics, public administration, business administration, economics, education, and social psychology, as well as natural sciences such as statistics, physics, mathematics, chaos, and complexity, and medical sciences.
20- Vision and policy in science, technology, and R&D at national and international, individual and institutional levels, in all areas of social sciences such as international relations, politics, public administration, business, economics, education, social psychology, and natural sciences such as statistics, physics, mathematics, chaos, complexity, and medicine.
To give lectures and seminars on analysis and strategic research, to conduct educational activities that encourage academics working in related fields to focus on these topics, and to support those working in these fields.
22- To contribute to the work of all institutions and organizations at national and international, individual and institutional levels, in all fields of science, technology and R&D, including international relations, politics, public administration, business, economics, education, social psychology, and other social sciences, as well as statistics, physics, mathematics, chaos, complexity, and medical sciences; to conduct studies, research and analysis, develop strategies, implement them, provide and receive consultancy services, and provide data in line with their needs and requirements.
23- To contribute to the formation of public opinion on vision, policy analysis, and strategy research in the fields of science, technology, and R&D, at national and international, individual and institutional levels, in all areas of social sciences such as international relations, politics, public administration, business, economics, education, and social psychology, as well as natural sciences such as statistics, physics, mathematics, chaos, and complexity, and medical sciences.
24- To establish various criteria encompassing ethical, social, economic, and scientific dimensions for institutions and organizations such as universities, schools, lifelong learning centers, tutoring centers, hospitals, publishing houses, magazines, associations, research centers, newspapers, etc., to evaluate and grade them according to these criteria, and to publish these evaluations.
25- Organizing training activities such as courses, seminars, conferences and panels on young people, youth workers, women, girls, adults of all ages and disadvantaged people, and national and international project studies that include all of these,
26- To conduct educational and developmental activities at national and international levels for young people, youth workers, women, girls, adults of all ages, and disadvantaged people, to enable their more effective and productive participation in social life; to become a member of associations or organizations abroad and to collaborate or cooperate with these organizations on a project basis.
27- To provide training and consultancy services at individual and institutional levels regarding career development processes for young people, women, girls, adults of all ages and disadvantaged people.
28- To discuss alternative policies and strategies regarding youth, women, girls and disadvantaged groups in education and administration, and to develop new policies and strategies.
29- To provide courses and seminars at the undergraduate, graduate, doctoral, and postdoctoral levels in universities on policy analysis and strategic research concerning young people, women, girls, adults of all ages, and disadvantaged groups in education and management; to conduct educational activities that encourage academics working in these fields to focus on these issues; and to support those working in these areas.
30- To establish a library and archive, and to engage in publishing and printing activities, for the purpose of monitoring developments and publications on policy analyses and strategic research concerning young people, women, girls, adults of all ages, and disadvantaged groups.
31- To contribute to the work of all institutions and organizations regarding policy analyses and strategic research on youth, women, girls, adults of all ages, and disadvantaged groups; to conduct studies, research, and analysis based on their needs and requirements; to develop strategies; to implement them; to provide and receive consultancy services; and to provide data.
32- To contribute to the formation of public opinion regarding policy analyses and strategy research related to young people, women, girls, and disadvantaged groups.
33- To prepare project proposals, develop strategies, implement projects, conduct logical framework approach studies, carry out necessary feasibility studies for projects, and provide services at individual and institutional levels on all matters related to youth, youth workers, women, girls, adults of all ages, and disadvantaged individuals, for institutions and organizations such as the World Bank, the European Union, TÜBİTAK, TEYDEP, TTGV, the Ministry of Industry, Technoparks, KOSGEB, and the Ministry of Interior.
34. Primarily, global vision documents such as the UN Universal Declaration of Human Rights, the Millennium Development Goals, and Education For All (1990, 2000, 2010, 2020).
In order to contribute to achieving the goals envisioned in the lifelong learning vision shaped by the Ministry of National Education's Lifelong Learning Strategy Document, Development Plans, and national-level documents, reports, and strategic plans prepared by relevant ministries and organizations, the company will operate in the following areas:
a. To increase social awareness for the creation of a lifelong learning culture. In this context, with the support of relevant institutions and organizations, to organize local and national events such as symposiums, meetings, panels, exhibitions, theater performances, entertainment events, trips, fairs, competitions, etc., and to produce written and visual documents and materials such as brochures, posters, books, magazines, newspapers, and videos.
b. To raise public awareness and conduct necessary activities to inform the public in order to increase enrollment rates and literacy rates at all levels of education, especially in basic education.
c. To work towards bringing back to school children who have dropped out at an early age. This includes conducting field research to identify the factors that cause children to drop out of school early, preparing a nationwide roadmap containing proposed solutions, and actively participating in solving the problem by collaborating with relevant institutions and organizations.
d. To work towards ensuring that individuals, especially women, children, and disadvantaged groups, who have never received an education or have dropped out due to socio-economic reasons, receive the educational services they deserve.
e. To raise public awareness about the importance of fundamental skills such as mathematics, science, reading, and writing at all levels of education, primarily in primary education.
f. To conduct awareness campaigns about the importance of preschool education. In this context, to organize parent training sessions.
g. To enable society to adapt to the changing and increasingly complex needs of the era. To this end, organizing trainings, undertaking projects, holding symposiums, meetings, and producing written and visual publications, etc., to support individuals in acquiring competencies such as entrepreneurship, digital literacy, and innovation.
h. To support the development of innovative Information and Communication Technology-based scope, services, pedagogies, and practices for lifelong learning,
i. To develop effective strategies within the framework of lifelong learning, and to transfer and disseminate best practices.
j. To create model partnerships and networks between the school and the business and cultural worlds,
k. To ensure the development of fundamental competencies of individuals in the process of harmonization with and accession to the European Union,
l. To support, develop and implement European Union policies on vocational education,
m. To ensure the improvement of quality in vocational education systems and practices, the enhancement of individuals' knowledge, skills and competencies, and the promotion of innovation through international cooperation.
n. To contribute to the professional employment of individuals from all backgrounds by analyzing the training needs for different professions.
o. To improve the higher education system in line with the needs of the business world and to increase the employability of university graduates in the business world by ensuring increased relations and cooperation between higher education institutions and the business world,
To develop and implement social projects to combat poverty, and within this scope, to carry out activities that increase employment and create new employment opportunities.
p. To support the development, dissemination, and international transfer of innovative practices in adult education.
r. To collaborate with institutions, organizations, teachers, trainers, students, and other personnel working in the field of adult education.
s. To increase employment opportunities for adults by providing them with opportunities to develop their knowledge and skills throughout their lives, and to help them adapt to changes occurring in society.
To contribute to the development of lifelong learning competencies by providing in-service training to different professional groups.
u. To provide vocational and general courses on needed topics aimed at increasing employment for all segments of society,
35- To engage in all kinds of promotional, educational and organizational activities for the development of tourism in Ankara and the country.
36- Organizing seminars and conferences related to tourism, collaborating with organizations working in this field, and preparing and implementing projects, providing consultancy and training services through ministries, the European Union, TÜBİTAK and other grant-providing organizations.
37- To conduct educational activities related to tourism and to cooperate with national and international institutions and organizations.
38. Turkic Republics, Turks Abroad, Friendly and Related Communities, in particular
including historical, political, cultural and social aspects, mutually
To operate in the following areas with the aim of establishing multifaceted and high-level cooperation with institutions, organizations, or legal entities with which we have relationships:
a. Turkic Republics, Turks Abroad, Friendly and Related Communities
Organizing trips abroad, including symposiums and conferences during these trips,
To organize, arrange, and support seminars, panels, exhibitions, and courses; to organize domestic trips for visiting students; and to organize, arrange, and support symposiums, conferences, panels, seminars, exhibitions, and courses during these trips.
b. To prepare, submit, and implement proposals for projects in line with the work of the European Union, the Council of Europe, and the United Nations for Turkey, Turkic Republics, Turks Abroad, and Friendly and Related Communities; to disseminate project results through all appropriate means; and to provide training in project development and implementation and to provide training to its members.
c. To enhance relations and cooperation between higher education institutions and business circles in Turkey, Turkic Republics, Turks Abroad, and Friendly and Related Communities, in order to develop the higher education system in line with the needs of the business world and to increase the employability of university graduates in the business world.
d. Türkiye and the Turkic Republics, Turks Abroad, Friends and Relatives
To support the development of innovative Information and Communication Technology-based scope, services, pedagogies, and practices for lifelong learning among communities.
e. Türkiye and the Turkic Republics, Turks Abroad, Friends and Relatives
Organizing seminars and conferences in the fields of Health, Culture, Tourism and Education among communities, collaborating with organizations working in these areas, and preparing, implementing, consulting and providing training services for projects through mutual ministries, the European Union, the United Nations, TÜBİTAK and other grant-providing organizations.
f. In Turkic Republics, Turks Abroad, and Friendly and Related Communities
related to various disciplines, primarily social policies such as education, culture, etc.
by conducting research and studies to shed light on institutions and organizations
to submit and publish reports,
g. Turkic Republics, Turks Abroad, Friendly and Related Communities
culture, art, sports, education and
relevant courses, seminars, workshops to support teaching activities
organizing events etc.
39. To organize festivals, carnivals, and competitions when necessary.
40. To engage in all kinds of activities to promote tourism and cultural services. To this end, to cooperate with official and private organizations operating in the country and abroad.
41- To develop healthcare services and health tourism, to prepare and implement projects at national and international levels for research and managerial development in the field of healthcare services and health tourism, and to provide training services to ministries, the European Union, TÜBİTAK and other grant-providing organizations. To provide vocational training to train qualified personnel to provide services in this field. To provide consultancy services to institutions and organizations regarding health tourism.
42- To provide training, consultancy, promotion and organization services related to health tourism in our country.
43- To encourage the use of Turkish in scientific and academic fields, to carry out activities for the teaching and learning of Turkish, to organize seminars, conferences and events, to conduct scientific studies/research and project activities and to provide consultancy services.
44- To cooperate with relevant organizations in the fields of foreign language learning and teaching, to provide consultancy services, to carry out project activities, to conduct seminars, conferences, competitions, exhibitions, meetings and scientific studies/research activities in the fields of foreign language teaching and learning,
45- To engage in other activities as decided by the board of directors.
The Association's Field of Activity
The association operates at national and international, individual and corporate levels, in all fields of social sciences such as international relations, politics, public administration, business, economics, education, and social psychology; in all fields of natural sciences such as statistics, physics, mathematics, chaos, and complexity; in medical sciences; and also in areas related to tourism, health, health tourism, youth, women, adults of all ages, and disadvantaged people .
Membership Rights and Membership Procedures
Article 3 - Every natural and legal person who has legal capacity, accepts the aims and principles of the association and agrees to work in accordance with them, and meets the conditions stipulated by the legislation, has the right to become a member of this association. However, in order for foreign natural persons to become members, they must reside in Turkey.
The applicant must also have the right of residence. This condition is not required for honorary membership.
Membership applications submitted in writing to the association's president will be decided upon by the association's board of directors within a maximum of thirty days, either accepting or rejecting the application, and the result will be communicated to the applicant in writing. Members whose applications are accepted will be registered in a ledger kept for this purpose.
The association's full members are its founders and those who have been accepted as members by the board of directors upon application.
Those who have provided significant financial or moral support to the association may be accepted as honorary members by a decision of the board of directors.
When a branch of the association is opened, the membership records of those registered at the association's headquarters are transferred to the branches. New membership applications are made to the branches. Membership acceptance and termination procedures are carried out by the branch management boards and reported to the General Headquarters in writing within a maximum of thirty days.
Canceling Membership
Article 4 - Every member has the right to withdraw from the association by giving written notice.
The termination process is considered complete as soon as the member's resignation letter reaches the board of directors. Leaving membership does not terminate the member's accumulated debts to the association.
Expulsion from Membership
Article 5 - Circumstances warranting expulsion from association membership.
1- Engaging in behavior that violates the association's bylaws.
2. Constantly avoiding assigned tasks,
3. Failure to pay membership dues within six months despite written warnings.
4. Failure to comply with decisions made by the association's organs.
5- Having lost the membership eligibility requirements,
If any of the above-mentioned situations are detected, the member will be expelled by a decision of the board of directors.
Members who leave or are expelled from the association are removed from the membership register and cannot claim any rights to the association's assets.
Association Organs
Article 6 - The organs of the association are listed below.
1-General Assembly,
2- The board of directors,
3- Supervisory board,
The Formation, Meeting Time, and Calling and Meeting Procedures of the Association's General Assembly
Article 7 - The General Assembly is the highest decision-making body of the association and consists of members registered with the association. It is composed of the ex officio delegates of the branch and delegates elected by the members registered in the branch.
General Assembly;
1- At the time specified in this statute, ordinary
2- The board of directors or the supervisory board shall convene an extraordinary meeting within thirty days if deemed necessary, or upon the written request of one-fifth of the association members.
The ordinary general assembly shall convene every three years, in December, on a date, time, and at a location to be determined by the board of directors.
The general assembly is convened by the board of directors.
If the board of directors fails to convene the general assembly, upon the application of one of the members, the magistrate will appoint three members to convene the general assembly.
Call Procedure
The board of directors prepares a list of members entitled to attend the general assembly according to the association's bylaws. Members entitled to attend the general assembly are summoned to the meeting at least fifteen days in advance by announcing the date, time, place, and agenda of the meeting in at least one newspaper or on the association's website, by written notification, by sending a message to the member's registered email address or contact number, or by using local media outlets. This summons also specifies the date, time, and place of the second meeting if the first meeting cannot be held due to a lack of quorum. The period between the first and second meetings cannot be less than seven days or more than sixty days.
If the meeting is postponed for reasons other than a lack of quorum, this will be announced to the members in accordance with the procedure used for the initial meeting notice, stating the reasons for the postponement. The second meeting must be held no later than six months from the date of the postponement. Members will be recalled to the second meeting according to the principles stated in the first paragraph.
The general assembly meeting cannot be postponed more than once.
Meeting Procedure
The general assembly convenes with the simple majority of members entitled to participate, and with a two-thirds majority in cases of amendments to the bylaws and dissolution of the association; if the meeting is postponed due to a lack of quorum, a quorum is not required at the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the executive and supervisory boards.
A list of members entitled to attend the general assembly is kept available at the meeting place. Members entering the meeting place will have their official identification documents checked by members of the board of directors or designated officials. Members enter the meeting place by signing next to their names on the list prepared by the board of directors.
If a quorum is reached, this is recorded in a minutes document, and the meeting is opened by the chairman of the board or one of the board members he/she designates. If a quorum is not reached, a minutes document is also prepared by the board of directors.
After the opening, a presidium is formed by electing a chairman, a sufficient number of vice-chairmen, and a secretary to preside over the meeting.
In voting for the association's governing bodies, members casting their votes are required to present their identification to the electoral committee and sign next to their names on the attendance list.
The chairman of the meeting is responsible for managing the proceedings and ensuring security.
Only the items on the agenda are discussed at the general assembly. However, it is mandatory to include on the agenda any topics requested in writing by one-tenth of the members present at the meeting.
Each member has one vote at the general assembly; members must cast their votes in person. Honorary members may attend general assembly meetings but cannot vote. If a legal entity is a member, the chairman of the board of directors of the legal entity or the person authorized to represent it shall cast the vote.
The topics discussed and decisions made at the meeting are recorded in minutes, which are signed jointly by the chairman and the secretaries. At the end of the meeting, the minutes and other documents are handed over to the chairman of the board of directors. The chairman of the board of directors is responsible for safekeeping these documents and delivering them to the newly elected board of directors within seven days.
Voting and Decision-Making Procedures and Methods of the General Assembly
Article 8 - Unless otherwise decided at the general assembly, the elections of the members of the board of directors and the supervisory board are conducted by secret ballot, while decisions on other matters are voted on openly. Secret ballots are collected by the meeting chairman by having members place sealed papers or ballot slips into an empty container after the necessary procedures have been completed, and the results are determined by an open count after the voting is finished.
In open voting, the method specified by the president of the general assembly shall be applied.
General assembly decisions are taken by a simple majority of the members present at the meeting. However, decisions regarding amendments to the bylaws and the dissolution of the association can only be taken by a two-thirds majority of the members present at the meeting.
Decisions Made Without a Meeting or Notice
Decisions made through written participation of all members without a physical meeting, as well as decisions made by all members of the association meeting without following the call procedure outlined in these bylaws, are valid. Such decision-making does not substitute for a regular meeting.
Duties and Powers of the General Assembly
Article 9 - The following matters shall be discussed and decided upon by the general assembly.
1- Election of association organs,
2- Amending the association's bylaws,
3- Discussion of the reports of the board of directors and the supervisory board, and the discharge of the board of directors.
4- Discussion and approval of the budget prepared by the board of directors, either as is or with modifications.
5- The supervision of other organs of the association and, when deemed necessary, their removal from office for justified reasons.
6- Examining and deciding on appeals against board decisions regarding membership refusal or expulsion.
7- Authorizing the board of directors to purchase real estate necessary for the association or to sell existing real estate.
8- Reviewing and approving, either as is or with modifications, the regulations prepared by the board of directors regarding the association's activities.
9- Determining the salaries, allowances, travel expenses, and compensation to be paid to the chairpersons and members of the association's management and supervisory boards who are not public officials, as well as the daily allowances and travel expenses to be given to members assigned to association services.
10- Deciding on the association's joining or leaving the federation,
11- To decide on the opening of branches of the association and to authorize the board of directors to carry out the procedures related to the branch that has been decided to be opened.
12- The association's international activities, joining or withdrawing from associations and organizations abroad,
13- The association establishing a foundation,
14-Dissolution of the association,
15- Examining and deciding on the other proposals of the board of directors.
16- As the most authoritative body of the association, handling tasks and exercising powers not assigned to any other body of the association.
17- Fulfilling other duties specified in the legislation to be performed by the general assembly,
Formation, Duties and Powers of the Board of Directors
Article 10 - The board of directors is elected by the general assembly, consisting of five principal and five alternate members.
At its first meeting after the election, the board of directors assigns roles by resolution, appointing the president, vice president, secretary, treasurer, and members.
The board of directors may be convened at any time, provided all members are notified. A quorum is reached when more than half of the total number of members are present. Decisions are made by a simple majority of the members present at the meeting.
If a vacancy occurs in the board of directors due to resignation or other reasons, the alternate members must be called upon to fill the position in the order of the votes they received at the general assembly.
Duties and Powers of the Board of Directors
The board of directors performs the following tasks.
1- To represent the association or to authorize one of its members or a third party to do so,
2- To carry out transactions related to income and expenditure accounts and to prepare the budget for the next period and submit it to the general assembly.
3- To prepare the regulations regarding the association's activities and submit them to the general assembly for approval.
4- To purchase immovable property, sell movable and immovable property belonging to the association, construct buildings or facilities, enter into lease agreements, and establish pledges, mortgages, or real rights in favor of the association, with the authority granted by the general assembly.
5- To ensure the execution of procedures related to opening branches with the authority granted by the general assembly.
6- To ensure the supervision of the association's branches,
7- To ensure the opening of representative offices where deemed necessary.
8- To implement the decisions taken at the general assembly.
9- At the end of each fiscal year, to prepare the association's operating account statement or balance sheet and income statement, and a report explaining the activities of the board of directors, and to present them to the general assembly when it convenes.
10- To ensure the budget is implemented.
11- To make decisions regarding the admission or expulsion of members from the association.
12- To make and implement all kinds of decisions within its authority in order to achieve the association's purpose.
13- To perform other duties and exercise the powers granted to it by legislation,
Formation, Duties and Powers of the Supervisory Board
Article 11 - The Supervisory Board is elected by the general assembly, consisting of three principal and three alternate members.
If a vacancy occurs in the main membership of the supervisory board due to resignation or other reasons, the alternate members must be called upon to take office in the order of the majority of votes they received in the general assembly.
Duties and Powers of the Supervisory Board
The supervisory board audits whether the association is operating in accordance with the objectives and areas of activity specified in its bylaws, whether the books, accounts, and records are kept in accordance with the legislation and the association's bylaws, and conducts audits according to the principles and procedures determined in the association's bylaws at intervals not exceeding one year, and presents the audit results in a report to the board of directors and, when convened, to the general assembly.
The supervisory board convenes the general assembly when necessary.
Sources of Income for the Association
Article 12 - The association's sources of income are listed below.
1-Membership Fees: Members pay an entrance fee of 50.00 TL and a monthly fee of 25.00 TL. The general assembly is authorized to increase or decrease these amounts.
2- Donations and contributions made voluntarily to the association by natural and legal persons.
3- Income generated from activities organized by the association such as tea and dinner meetings, trips and entertainment, performances, concerts, sports competitions and conferences,
4- Income derived from the association's assets,
5. Donations and aid collected in accordance with the legal provisions regarding fundraising.
6- Profits obtained from commercial activities undertaken by the association to secure the income it needs to achieve its purpose.
7-Other income.
The Association's Bookkeeping Principles and Procedures and the Books to be Kept
Article 13 - Principles of bookkeeping;
The association keeps its books according to the income statement method. However, if the annual gross income exceeds the limit specified in Article 31 of the Associations Regulation, it will keep its books according to the balance sheet method starting from the following accounting period.
If the balance sheet method is adopted, and the amount falls below the aforementioned limit for two consecutive accounting periods, the accounting method can be reverted to the income statement method from the following year.
Regardless of the limit stated above, accounting can be done on an accrual basis by a decision of the board of directors.
If the association establishes a commercial enterprise, separate accounting records must be kept for this commercial enterprise in accordance with the provisions of the Tax Procedure Law.
Registration Procedure
The association's books and records are kept in accordance with the procedures and principles specified in the Associations Regulation.
Registers to be Kept
The following registers are kept by the association. However, keeping the Receipt Register, Fixed Asset Register, and Inventory Register is optional. The General Ledger does not need to be certified.
a) The books to be kept and the principles to be followed on the basis of the business account are as follows:
1- Minutes Book: Board of directors' decisions are recorded in this book in chronological order by date and number, and each decision is signed by the members who attended the meeting.
2- Membership Register: This register records the identity information of those who become members of the association, as well as their entry and exit dates. The amounts of entrance and annual membership fees paid by members can also be recorded in this register.
3-Document Register: Incoming and outgoing documents are recorded in this register with their date and serial number. Original incoming documents and copies of outgoing documents are filed. Documents received or sent via email are printed out and stored.
4- Inventory Register: This register records the acquisition date and method of the association's fixed assets, the places where they are used or given, and the removal from the register of those whose usage periods have expired.
5-Business Account Ledger: Income received and expenses incurred on behalf of the association are recorded clearly and systematically in this ledger.
6-Receipt Register: The serial and sequence numbers of the receipts, the names, surnames, and signatures of those who received and returned these receipts, and the dates they received and returned them are recorded in this register.
b) The books to be kept and the principles to be followed on a balance sheet basis are as follows:
The ledgers listed in sub-paragraphs 1, 2, 3 and 6 of paragraph 1-(a) are also kept when accounting is done on a balance sheet basis.
2- Journal, General Ledger, and Inventory Book: The keeping procedures and recording methods of these books are based on the Tax Procedure Law and the General Communiqués on the Implementation of the Accounting System published by the Ministry of Finance pursuant to the authority granted to it by this Law.
Certification of Ledgers
The ledgers that the association is required to keep must be certified by the provincial associations directorate or a notary public before they are put into use. These ledgers are used until all pages are filled, and no interim certifications are required. However, the Daily Ledger must be re-certified annually in the last month preceding the year in which it will be used. A separate certification number is assigned to each certified ledger. The first page of the ledger must contain a certification statement including the association's name, registration number, address, type of ledger, number of pages, certification date, certification number, and the official seal and signature of the certifying authority. Alternatively, the Certification Statement Form specified in Annex-11 of the Associations Regulation is completed and affixed to the first page of the ledger, with the corners sealed by the certifying authority. The last page of the ledger is sealed and signed by the certifying authority, indicating the number of pages, the certification date and number. Each page of the ledger is sealed after checking that it is numbered sequentially.
Preparation of Income Statement and Balance Sheet
If accounting is done on an income statement basis, an "Income Statement" (as specified in Annex-16 of the Associations Regulation) is prepared at the end of the year (December 31). If accounting is done on a balance sheet basis, a balance sheet and income statement are prepared at the end of the year (December 31), based on the General Communiqués on the Implementation of the Accounting System published by the Ministry of Finance.
Association's Income and Expenditure Transactions
Article 14 - Income and expenditure documents;
Association revenues are collected using a "Receipt" (a sample of which is provided in Annex 17 of the Associations Regulation). If association revenues are collected through banks, documents such as bank statements or account summaries issued by the bank shall serve in place of the receipt.
Association expenses are documented with expenditure documents such as invoices, retail sales receipts, and professional service receipts. However, for payments made by the association that fall under Article 94 of the Income Tax Law, an expense voucher is issued in accordance with the provisions of the Tax Procedure Law, and for payments that do not fall under this scope, an "Expense Receipt" (a sample of which is provided in Annex-13 of the Associations Regulation) is issued.
The gratuitous delivery of goods and services by the association to individuals, institutions, or organizations shall be documented with an "In-Kind Aid Delivery Certificate" (a sample of which is included in Annex-14 of the Associations Regulation). Similarly, the gratuitous delivery of goods and services by individuals, institutions, or organizations to the association shall be accepted with an "In-Kind Donation Receipt" (a sample of which is included in Annex-15 of the Associations Regulation).
Receipts
"Receipts" to be used for collecting association income (in the format and size shown in Annex-17 of the Associations Regulation) are printed by a printing press upon decision of the board of directors.
The printing and control of receipts, their delivery from the printing press, their recording in the ledger, the transfer between former and new treasurers, and matters relating to the use of these receipts by the person(s) authorized to collect income on behalf of the association and the delivery of the collected income shall be carried out in accordance with the relevant provisions of the Associations Regulation.
Authorization Certificate
Except for the regular members of the board of directors, the person or persons authorized to collect income on behalf of the association shall be determined by a decision of the board of directors, specifying the duration of their authorization. An authorization certificate, containing the full name, signature, and photograph of the person authorized to collect income, as specified in Annex-19 of the Associations Regulation, shall be prepared in duplicate by the association and approved by the chairman of the board of directors. Regular members of the board of directors may collect income without an authorization certificate.
The validity period of authorization certificates is determined by the board of directors for a maximum of one year. Expired authorization certificates are renewed in accordance with the first paragraph. In cases where the authorization certificate expires, or the person to whom the authorization certificate was issued resigns from their position, dies, is dismissed from their job or duties, or the association is found to have dissolved itself or is liquidated, the issued authorization certificates must be returned to the association's board of directors within one week. Furthermore, the authority to collect income can be revoked at any time by a decision of the board of directors.
Retention Period for Income and Expense Documents;
Except for ledgers, receipts, expense documents, and other documents used by the association shall be kept for a period of 5 years, in accordance with the numbering and date order in the ledgers in which they are recorded, subject to the periods specified in special laws.
Submission of Declaration
Article 15 - The "Association Declaration" (presented in Annex-21 of the Associations Regulation), detailing the association's activities and income and expenditure transactions for the previous year, shall be completed by the association's board of directors and submitted by the association president to the local administrative authority within the first four months of each calendar year.
Notification Obligation
Article 16 - Notifications to be made to the local administrative authority;
General Assembly Results Announcement
Within thirty days following ordinary or extraordinary general assembly meetings, the General Assembly Results Report, which includes the principal and alternate members elected to the board of directors, the supervisory board, and other bodies, and which is included in Annex-3 of the Associations Regulation, is submitted to the local administrative authority. If the bylaws are amended at the general assembly meeting, the minutes of the general assembly meeting, the old and new versions of the amended articles of the bylaws, and the final version of the association's bylaws, with each page signed by a simple majority of the board of directors members, are submitted to the local administrative authority within the period specified in this paragraph and as an attachment to a letter.
General assembly result announcements may also be made by a board member authorized by the association's board of directors. The chairman of the board of directors is responsible for the failure to make the announcement.
The compliance of the general assembly results report and its annexes with the legislation is examined by the associations unit. If there are any deficiencies or errors, the relevant associations are requested to correct them. If the deficiencies and errors are not corrected, or if actions constituting a crime are detected, the necessary legal action will be taken.
Reporting of Real Estate
The immovable properties acquired by the association must be reported to the local administrative authority within thirty days of their registration in the land registry by completing the "Immovable Property Declaration" (provided in Annex-26 of the Associations Regulation).
Notification of Receiving Assistance from Abroad
The association may receive in-kind and monetary assistance from individuals, institutions, and organizations abroad, provided it notifies the local administrative authority in advance. Monetary assistance must be received through banks, and notification must be fulfilled before the funds are used.
If the association is to receive aid from abroad, it must fill out the "Notification of Receiving Aid from Abroad" (specified in Annex-4 of the Associations Regulation) and submit it to the local administrative authority before receiving the aid.
Notification Regarding Joint Projects Carried Out with Public Institutions and Organizations
Protocols and project samples related to joint projects conducted with public institutions and organizations on matters within the association's scope of activity (as shown in Annex-23 of the Associations Regulation) are attached to the "Project Notification" and submitted to the governorship of the province where the association's headquarters are located within one month following the date of the protocol.
Notification of Changes
Changes in the association's registered address (as specified in Annex-24 of the Associations Regulation) must be reported to the local administrative authority within thirty days of the change, using the "Notification of Change of Registered Address" form; changes in the association's organs other than those made during the general assembly meeting (as specified in Annex-25 of the Associations Regulation) must be reported using the "Notification of Changes in Association Organs" form.
Changes made to the association's bylaws must also be reported to the local administrative authority within thirty days of the general assembly meeting at which the bylaw changes were made, as an annex to the general assembly's results report.
Internal Audit of the Association
Article 17 - Internal audits may be conducted by the general assembly, the board of directors, or the supervisory board of the association, or audits may be commissioned from independent auditing firms. The fact that an audit has been conducted by the general assembly, the board of directors, or independent auditing firms does not relieve the supervisory board of its obligations.
The association is audited by the supervisory board at least once a year. The general assembly or the board of directors may conduct audits or have independent auditing firms conduct audits when deemed necessary.
Association's Borrowing Procedures
Article 18 - The association may borrow money, if necessary, to achieve its objectives and carry out its activities, upon a decision of the board of directors. This borrowing may be in the form of credit for goods and services or in cash. However, this borrowing cannot be in amounts that cannot be covered by the association's income sources and that would cause the association to experience payment difficulties.
Establishment of the Association's Branches
Article 19 - The association may open branches where deemed necessary, by a decision of the general assembly. For this purpose, a founding committee of at least three people, authorized by the association's board of directors, shall submit the branch establishment notification and necessary documents, as specified in the Associations Regulation, to the highest administrative authority of the place where the branch will be opened.
Branches' Duties and Responsibilities
Article 20 - Branches are internal organizational units of the association that do not have legal personality, are responsible and authorized to carry out autonomous activities in line with the aims and service areas of the association, and are responsible for all receivables and payables arising from their transactions.
Branch Organs and Provisions Applicable to Branches
Article 21 - The organs of the branch are the general assembly, the board of directors, and the supervisory board.
The general assembly consists of the registered members of the branch. The board of directors, consisting of five principal and five alternate members, and the supervisory board, consisting of three principal and three alternate members, are elected by the branch general assembly.
The duties and powers of these bodies, as well as other provisions relating to the association contained in this charter, shall also apply to the branch within the framework stipulated by the legislation.
Branch General Assembly Meeting Times and How They Will Be Represented at the Central General Assembly
Article 22 - Branches must complete their regular general assembly meetings at least two months before the general assembly meeting of the central office.
The ordinary general assembly of the branches shall convene every three years, in September, on a date, time, and place determined by the branch executive board.
Branches are required to submit a copy of the general assembly results report to the local administrative authority and the association's headquarters within thirty days of the meeting date.
Branches are represented at the general assembly of the headquarters by elected and ex officio delegates. The chairpersons of the management and supervisory boards of the branches are ex officio delegates, and one (1) delegate is elected for every twenty (20) members registered in the branch, and if the remaining number of members is more than 10 or the total number of members is less than 20, one delegate is elected from among these members, and these delegates are entitled to participate in the general assembly of the headquarters representing the branch.
The general assembly of the headquarters is attended by delegates elected at the most recent branch general assembly. Members of the headquarters' executive and supervisory boards attend the general assembly, but they cannot vote unless they are elected as delegates on behalf of a branch.
Those serving on the branch's management or supervisory board must resign from their branch position when they are elected to the management or supervisory board of the headquarters.
Opening a Representative Office
Article 23 - The association may establish representative offices where it deems necessary to carry out its activities, upon a decision of the board of directors. The address of the representative office shall be determined by the person or persons appointed as representatives by the board of directors.
This is reported in writing to the local administrative authority. The representative office is not represented at the association's general assembly. Branches cannot open representative offices.
How the Bylaws Will Be Amended
Article 24 - Amendments to the bylaws may be made by a decision of the general assembly.
For amendments to the bylaws to be made at the general assembly, a two-thirds majority of the members entitled to attend the general assembly is required. If the meeting is postponed due to the failure to achieve a majority, a majority is not required at the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and the supervisory board.
The majority required for a change in the bylaws is 2/3 of the votes of the members present at the meeting and entitled to vote. Voting on amendments to the bylaws at the general assembly is conducted openly.
Dissolution of the Association and Method of Liquidation of its Assets
Article 25 - The general assembly may decide to dissolve the association at any time.
For the dissolution issue to be discussed at the general assembly, a 2/3 majority of members entitled to attend the general assembly is required. If the meeting is postponed due to the failure to achieve a majority, a majority is not required at the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the board of directors and the supervisory board.
The majority required for a dissolution decision is 2/3 of the votes of the members present at the meeting and entitled to vote. The vote on the dissolution decision at the general assembly is conducted openly.
Liquidation Procedures
When the general assembly decides on dissolution, the liquidation of the association's money, assets, and rights is carried out by a liquidation committee composed of the last members of the board of directors. These procedures begin from the date the general assembly decision regarding dissolution is made or the date the automatic termination becomes final. During the liquidation period, the phrase "International Science Association in Liquidation" will be used in all transactions in the name of the association.
The liquidation committee is responsible and authorized to complete all liquidation procedures for the association's money, assets, and rights in accordance with the legislation. This committee first examines the association's accounts. During the examination, the association's assets...
The assets and liabilities of the association are recorded in a report after identifying its ledgers, receipts, expense documents, title deeds, bank records, and other documents. During the liquidation process, the association's creditors are notified, and if there are any assets, they are converted into cash and paid to the creditors. If the association is a creditor, the receivables are collected. After the collection of receivables and payment of debts, all remaining money, assets, and rights are transferred to the place determined by the general assembly. If the place to be transferred is not determined by the general assembly, it is transferred to the association in the same province that has the closest purpose and the most members at the time of dissolution.
All procedures related to the liquidation are recorded in the liquidation report, and the liquidation process is completed within three months, excluding any extensions granted by the local administrative authorities for a justified reason.
Following the completion of the liquidation and transfer procedures of the association's funds, assets, and rights, the liquidation committee is obligated to notify the relevant local administrative authority of the association's headquarters in writing within seven days, and to attach the liquidation report to this notification.
The last members of the board of directors, acting as the liquidation committee, are responsible for safekeeping the association's books and documents. This responsibility may also be assigned to a single board member. The retention period for these books and documents is five years.
Lack of Judgment
Article 26 - In matters not specified in this statute, the provisions of the Associations Law, the Turkish Civil Code, and the Associations Regulation and other relevant legislation issued pursuant to these laws concerning associations shall apply.
Temporary Article 1 - Until the association's organs are formed at the first general assembly, the temporary board members who will represent the association and carry out its business and transactions are listed below.
Members of the Board of Directors;
Name and Surname / Job Title:
This statute consists of 26 (twenty-six) articles and 1 (one) provisional article.